Select the last paragraphs then Home | Paragraph | Indents and Spacing and check the Spacing Before or After settings. Reduce paragraph spacingįor the last few paragraphs slightly reduce the paragraph spacing. Removing one word and a duplication is all it took to reduce three lines to two. Obviously, you should not do it with a famous speech or quote, as we’ve done in this example. Are there paragraphs with just a word or two on a separate line at the end of a paragraph? Shortening the paragraph can remove the extra line used and gain some vertical space. Remove the paragraph mark and the extra page problem is partly solved.Ĭheck the text on the last page. In this example Show All reveals a paragraph mark at the very end of the document, which happens quite a lot but usually doesn’t matter. Use Show Allĭon’t forget the Word’s users friend ‘Show All’ which reveals paragraph marks, line breaks and other hidden characters. Small changes won’t be noticeable overall. Look at Home | Paragraph | Indents and Spacing | Spacing.
HOW DO YOU SHRINK TO FIT IN WORD 2013 FULL
Look at headings on the last or second last full page, try shaving a point or two from the ‘Before’ or ‘After’ settings or the Multiple line setting. Heading 1 has a default 12pt spacing before the text and multiple line spacing. Word’s default headings have large spacing before the text and multiple line spacing. If there’s a picture or chart, try reducing its size a little. Widow/Orphan control is normally ON but, if not, that quick change might solve the problem. Reach the Paragraph settings dialog box from the little arrow button at bottom right of Home | Paragraph: This and other suggestions use the full Paragraph settings, not just the ones on the ribbon. Look at Home | Paragraph | Line and Page Breaks | Widow/Orphan control. Check the overall paragraph settings or just the settings on a last paragraph to ensure Widow/Orphan control is ON. Word has a setting to prevent paragraph ‘orphans’ where the last line appears at the top of the next page. Look for when your changes make the total pages drop by one. Or just look at the page count at bottom left of the Word status bar. Word has multi-page views so you can see the overall look of a page and maybe identify where some vertical space can be saved. Removing vertical space earlier in a document usually doesn’t have a direct impact on pagination many pages later. The place to make changes the last few pages of a document. Pick and try from this list of ideas which move from tiny changes to larger savings in vertical space. Obviously, every document is different so the tricks you use depend on the situation.
HOW DO YOU SHRINK TO FIT IN WORD 2013 HOW TO
Here’s suggestions for how to move a few orphaned lines from the top of a page in more subtle and effective ways. We already talked about the Microsoft Word ‘ Shrink One Page‘ feature and its limitations.